Personal Address Books & Journals

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In order for your end users to be able to access their Personal Address Book contacts, or their Personal Journal information, these databases must be available to the mSuite Server.  This is not the case in a simple Domino installation, where the personal address book and journal are only available to the Lotus Notes client.  There are 3 approaches to solving this problem:

 

1.Domino Web Access (iNotes) mail templates.
2.Roaming Profiles.
3.Server based database replicas.

 

   Domino Web Access (iNotes)

If you are using Domino Web Access, one major difference between this and the Notes client is that contacts and journal entries are stored in the mail file as opposed to separate databases.  For users that maintain both a Notes client and Domino Web Access (DWA), client agents are available to sync contact and journal entries. The agent, which is part of the Domino Web Access template, must be run from the Notes client.

To configure mSuite to work with contacts and journal information stored in the mail database (DWA) follow this procedure:

1.In the mSuite Administration Console, expand the Administration node of the navigation tree and if necessary expand any user groups to locate the group or user that you want to configure.

Note: Remember it is best practice to make the changes at the group level and allow the users to inherit the settings rather than defining settings at the user level.

2.Right mouse click the user or group and select Properties from the pop up menu.
3.If you are working at the user level, you must check the Show Advanced box.
4.Select the mNotes tab and then run the configuration wizard by clicking on the button with the magic wand icon.
5.Select the Contacts tab.
6.Change the Personal address book > Database field to iNotes. The Server field should be left blank.

Note: Category should only be set if you replicate multiple address books to the user's device and you want them to be able to select a category on the device to filter the displayed contact information, for example showing only their personal contacts or only their work contacts.

7.If you want to enable Journal replication using DWA, select the Journal tab and then set the Database field to iNotes. The Server field should be left blank.
8.Click Apply to save the configuration changes.

 

   Roaming Profiles

Roaming user privileges allow Notes users to access their customized settings and personal information from any computer that has Lotus Notes 6 or later installed.  Data and settings for these users, known as 'roaming users', replicates between the user's computer(s) and a roaming user server or roaming replica server.  (The roaming user server is usually, but not always, the user's home server. Roaming replica servers are servers that contain replicas of the user's roaming databases.)

Roaming is also a requirement for Blackberry users. The Blackberry Enterprise Server (BES) utilises users' roaming databases to synchronize Personal Information Management (PIM) data between the user's desktop computer(s) and the hand-held device.  This capability can also be used by mSuite.

To configure mSuite to use roaming profile to access contact and journal information follow this procedure:

1.In the mSuite Administration Console, expand the Administration node of the navigation tree and if necessary expand any user groups to locate the group or user that you want to configure.

Remember it is best practice to make the changes at the group level and allow the users to inherit the settings rather than defining settings at the user level.

 

2.Right mouse click the user or group and select Properties from the pop up menu.
3.If you are working at the user level, you must check the Show Advanced box.
4.Select the mNotes tab and then run the configuration wizard by clicking on the button with the magic wand icon.
5.Select the Contacts tab.
6.Change the Personal address book > Database field to Roaming. The Server field should be left blank.
Category should only be set if you replicate multiple address books to the user's device and you want them to be able to select a category on the device to filter the displayed contact information, for example showing only their personal contacts or only their work contacts.
7.If you want to enable Journal replication using Roaming Profiles, select the Journal tab and then set the database field to Roaming. The Server field should be left blank.
8.Click Apply to save the configuration changes.

 

   Server based database replicas

In this case, replicas of users' contact databases and personal journal databases are made to a Domino server that can be accessed by the mSuite server.  In this scenario, users are responsible for replicating their local replica with the server based replica in order to keep all copies of the database synchronized.  Because of this, this mechanism places more burden on end users and should only be used if Roaming Profiles or Domino Web Access templates cannot be used.

To configure this capability:

1.In the mSuite Administration Console, expand the Administration node of the navigation tree and if necessary expand any user groups to locate the group or user that you want to configure.
 
Best Practice: Remember it is best practice to make the changes at the group level and allow the users to inherit the settings rather than defining settings at the user level.
2.Right mouse click the user or group and select Properties from the pop up menu.
3.If you are working at the user level, you must check the Show Advanced box.
4.Select the mNotes tab and then run the configuration wizard by clicking on the button with the magic wand icon.
5.Select the Contacts tab.
6.Change the Personal address book > Database field to <Set Folder>\{DB as Mail} now replace <Set Folder> with the folder where the replicas are located.  So, for example, the field could be set to something like Replicas\PAB\{DB as Mail} where {DB as Mail} indicates to the mNotes server that the database name being used is the same name as the user's mail database.   If necessary, you can add a fixed suffix
For example, if the field was set to:
Replicas\PAB\{DB as Mail}_ab and the user's mail database file name was jsmith.nsf the mNotes server would attempt to open the database
Replicas\PAB\jsmith_ab
You can overwrite {DB as Mail} with the filename of the database if you wish, but it would only make sense to do this at an individual user level.
7.Set the Server field to the name of the Domino server where the replicas are stored.  If you leave this blank, the mNotes server will assume that the server is the server where mSuite is installed and will look there for the replicas.

Category should only be set if you replicate multiple address books to the user's device and you want them to be able to select a category on the device to filter the displayed contact information, for example showing only their personal contacts or only their work contacts.

 

8.If you want to enable Journal replication using replicas, select the Journal tab and then set Database  to <Set Folder>{DB as Mail} now replace <Set Folder> with the folder where the replicas are located.  So, for example, the field will be set to something like Replicas\JNL\{DB as Mail} where {DB as Mail} indicates to the mNotes server that the database name being used is the same name as the user's mail database.  You can overwrite {DB as Mail} with the filename of the database if you wish, but it normally only makes sense to do this at an individual user level.
9.Set the Server field to the name of the Domino server where the replicas are stored.  If you leave this blank, the mNotes server will assume that the server is the server where mSuite is installed and will look there for the replicas.
10.Click Apply to save the configuration changes.

 

 

 

 


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