Replication Settings Policy

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This section only applies to device with full mSuite clients i.e. Windows Mobile 5.x/6.x and Symbian Series 60 3rd Edition devices.

 

mSuite ships with a default Replication Settings policy, this is applied to all users.  You can modify this policy or create a new policy and deploy that to groups of users.

 

Best practise is to always work at a group level and not at an individual level.  The system will let you do both but the administration task will be much easier if everything is done with groups.  Users inherit virtually all of their settings from the group hierarchy, when you change the setting at an individual or sub group level, it will break this inheritance for the modified setting.  This means if you later change this setting at a higher group level, the modified user or group will not inherit the change, which can be confusing.

 

 

Editing an existing policy

You can edit an existing policy by expanding the navigation tree, under the node Policies, select Replication Settings.  The action pane will display all of the  Replication Settings policies that are defined.  By default there is a single policy Default mSuite Policy.  Right mouse click the name of the policy that you want to modify in the action pane and then select Configuration Wizard...

 

 

Creating a new policy

To create a new policy, expand Policies and select Replication Settings in the navigation tree then right mouse click an existing policy in action pane.  Select All Tasks > Copy settings to new policy... then enter the Name of the new policy and click OK.  The new policy is created as a clone of the existing policy - to change the settings in the new policy, follow the instructions for Editing an existing policy above.

 

 

Defining the Policy

In either case, the Policy Management Wizard will run to allow you to define the policy.

1.Press Next on the Welcome screen to continue.
2.If you are creating a new policy, enter the name that you want to use and press Next to continue.
3.On the Policy Settings page of the wizard, set up the required policy elements.  To lock an element, right mouse on the (parent) node in the mSuite Policy window.   The icon in the tree will change to reflect the lock status:

 

Setting

Description

Connections\Inside - Host and Port

This tells the mSuite client how to connect to the mSuite server when inside your organization.  This is a direct connection and is will be used when a device is in a cradle or using WiFi within your facility.  Port is 605 unless you have reconfigured the servers, the host is the DNS name or IP address of the mSuite server

Connections\Outside - Host and Port

This tells the mSuite client how to connect to the mSuite server when operating outside your facility.  This is usually an indirect connection through an Internet Proxy, DMX Proxy or Local Proxy.  If you are using CommonTime Switching Center (Internet Proxy), Host is csc.commontime.com and Port is 1700.  If you are using a DMZ or Local proxy, Host and Port must specify the DNS name or IP address and the port for the listening proxy.

Replication

Chooses how the client will operate.  For immediate two way data replication, select Immediate. For scheduled replication, select Scheduled and set Replicate every (mins) to suit your requirements. On demand will automatically send any changes that you make on the device and collect changes from the server at the same time.  If you want to collect new information from the server without making changes on the device, you must go to mSuite > mCenter. on the device and use Menu (or Options) > Replicate.  If you select Manual, replication will only occur when you use Menu (or Options) > Replicate.

Prime Time

Select that days of the week and the time window during which you want the device to automatically receive new information.  Setting this to something other than 24 x 7 will improve battery life and also make the device less intrusive to the users personal life.

Cellular Settings \ Attachment download

Select from always or not when roaming (the default). setting this to not when roaming can help avoid excessive roaming charges.

Cellular Settings \
Manual when roaming

select from Yes or No. Again this can help reduce excessive roaming changes.

Cellular Settings \
Manual when cellular

select from Yes or No. If you set this to Yes, the device will switch to manual operation when using cellular communications.

Mail \ Global Settings \ Limit Body To (KB)

This specifies the maximum size of an email body.  If the email exceeds this size, only the first n KB are transferred to the device.

Mail\Global Settings\Replicate

set this you Yes if you want the device to replicate mail.

Mail \ Global Settings \
Internet Mail Format

Text only will render any internet MIME messages as text.  If you choose Text with attachments, if the MIME message has an HTML representation, this will be available on the email as an attachment.

Mail \ Other Settings \ Blacklist

this is a list of file extensions used to block attachment of a certain type from being download to the device as email attachments.

Mail \ Mail Account \ Real mail account name

leave this blank it is for internal system use only.

Mail \ Mail Account \ Mail file DBID

leave this blank it is for internal system use only.

Mail \ Mail Account \ Attachments \ If smaller than (KB)

only attachments smaller than this limit will be eligible for automatic download to the device.

Mail \ Mail Account \ Attachments \ Auto download

A list of file extensions separated by commas. Attachment of these types that are smaller than the size specified in n) above will be automatically downloaded with the emails.  Other non-blacklisted attachments can be downloaded on demand from the client.

Mail \ Mail Account \ Inbox \ Attachments

Yes or No - specifies whether to download eligible attachments in this folder.

Mail \ Mail Account \ Inbox \ Number of days

The number of days of mail to keep in this folder on the device.

Mail \ Mail Account \ Drafts \ Replicate

Yes or No - specifies whether to replicate Drafts to the device.

Mail \ Mail Account \ Drafts \ Attachments - Yes or No

specifies whether to download eligible attachments in this folder.

Mail \ Mail Account \ Drafts \ Number of days

the number of days of mail to keep in this folder on the device.

Mail \ Mail Account \ Trash \ Attachments

Yes or No - specifies whether to download eligible attachments in this folder.

Mail \ Mail Account \ Trash \ Number of days

the number of days of mail to keep in this folder on the device.

Mail \ Mail Account \ Sent \ Replicate

Yes or No - specifies whether to replicate Sent items to the device.

Mail \ Mail Account \ Sent \ Attachments

Yes or No - specifies whether to download eligible attachments in this folder.

Mail \ Mail Account \ Sent \ Number of days

The number of days of mail to keep in this folder on the device.

Mail \ Mail Account \ User Folder Defaults

these are the defaults applied to any folders other than Inbox, Drafts, Trash and Sent that the user chooses to replicate.  Device Content - Nothing (Filing Only) - the folder can only be used to file document on the device; Remove After - will use the Remove After (days) setting to remove filed content from the device after the number of days has expired.  All documents - filed documents will be left in the folder on the device.

Mail \ Mail Account \ User Folders

These settings should not be edited, they are for system use.

Contacts \ Replicate

Yes or No, replicate contact information.

Calendar \ Replicate

Yes or No, replicate calendar information.

Calendar \ Remove if older (days)

when the date of (in the case of repeaters the last instance of) a calendar entry is this many days in the past it will be removed from the device.

Calendar \ Show Attendees

Show meeting invitees in the Attendees field in the Pocket Outlook calendar on Windows Mobile devices.  If the user's device also synchronizes with a MS Outlook calendar, it is recommended that this be set to No.

Tasks \ Replicate

Yes or No, replicate task information.

Tasks \ Remove completed

remove completed tasks from the device.

Journal \ Replicate

Yes or No, replicate journal information.

Journal \ Folder to use

The folder on the device where Journal information will be replicated to.

Free Time \ Days to Replicate

the number of days of free time information to keep on the device.

Logging \ Level

Normal or Detailed.  Please leave this set to Normal unless you are asked to change it for troubleshooting purposes.

Logging \ Days to keep

A new log is started daily.  Old logs will be kept for this number of days before being deleted.

Logging \ Hide Support Request Menu

The mobile device software include a capability to directly raise support requests with CommonTime.  If you need your users to work through your help desk, set this to Yes.

 

 

 

Deploying the Policy to a Group of Users or an Individual User

To deploy a new Replication Settings policy or change the currently deployed policy, expand the Administration node in the navigation tree, expand Users and Groups until you can see the user or group that you want to apply the policy to.

 

 

Deploying to a Group

1.In the navigation tree, right mouse click the group that you want to deploy to and then select Properties.
2.Select the Policies tab and select the policy from the drop down list.
3.Click Apply then click OK.

Users in the group will receive the new/changed policy next time their device connects.

 

Deploying to a User

1.In the action pane, right mouse click the user that you want to deploy the policy to and the select Properties.
2.Check Show Advanced to display the advanced properties - this is sticky, once you have checked this it will remain checked until you choose to hide the advanced properties again.
3.Select the Policies tab and select the policy from the drop down list.
4.Click Apply then click OK.

 

 

 


Page url: http://msuitehelp.commontime.com/index.html?ct_basic_device_msuite_policy.htm